Plant and Equipment Register

An editable Excel register of the plant and equipment you own, hire or control. Record each item with its make, model, serial number and location, the Schedule 5 registration check, the high risk work licence class operators need, and the inspection and maintenance intervals. The next due dates work themselves out and turn amber and red. A record rule column shows when the law sets a period for keeping records. No law requires a general plant register: it helps you show you have met the duties that do exist.

What Is Included In Our Plant and Equipment Register?

• A Start Here sheet: type your details once and they appear on every sheet and printed page
• One row per item: asset ID, description, category, make, model, serial number, owner or hirer, location and responsible person
• A Schedule 5 registration check with design and item registration numbers, expiry date and where the registration document is kept
• The high risk work licence class needed to operate, from the Schedule 3 list, and the operators you have authorised
• Inspection and maintenance source (manufacturer, competent person or annual), intervals, last done and next due dates
• A presence-sensing safeguard flag and a record rule that shows the keeping period that applies
• Risk assessment and SWMS references, defect or tag-out status, and in service, out of service or disposed
• A plain-English summary of the rules on plant maintenance, plant records, registration and licences

Legislation and Codes of Practice Referenced

• Work Health and Safety Regulation 2011 (Qld): s 213 (maintenance and inspection of plant), s 224 (pressure equipment), s 226 (records for plant with a presence-sensing safeguarding system), s 235 (major inspection of registered cranes), s 237 (records of registered plant)
• Work Health and Safety Regulation 2011 (Qld): ss 243 to 247 and sch 5 (registration of plant designs and items of plant), ss 272, 275 and 282 (registration), s 81 and sch 3 (high risk work licences)
• Work Health and Safety Act 2011 (Qld): s 42 (plant that must be authorised)
• Managing risks of plant in the workplace Code of Practice 2021

What You Get

• An editable Microsoft Excel workbook with no macros
• Drop-down lists, frozen headings, automatic next due dates and colour highlighting
• Room for 200 items, with more rows when you need them
• Print-ready pages with the asset ID and description repeated on every printed page
• Drop-down options you can change on the Lists sheet to suit your business

Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.