PPE Issue Register

An editable Excel register of the personal protective equipment you issue to workers, contractors and visitors. Record the worker, the item, the task or risk it controls, the marking on the item, the size, the date issued, the fit check and the training given. A replacement date you take from the manufacturer’s information turns amber and red as it comes due. There is a signature column for the printout and no column for charges. No law requires a PPE issue register: it helps you show you have met the duties that do exist.

What Is Included In Our PPE Issue Register?

• A Start Here sheet: type your details once and they appear on every sheet and printed page
• One row per item issued: worker, worker type, item, task or risk it controls, marking, size and quantity
• Date issued, who issued it, and whether it came from you, a labour hire company or a host employer
• Fit check date, training date and who gave the training, and a hearing test date for hearing protection
• A replace or check by date with an automatic status that turns amber and red
• Returned or replaced date, the reason, defect reports and a worker signature column for the printout
• A plain-English summary of the PPE duties of businesses and workers, with no charge to the worker

Legislation and Codes of Practice Referenced

• Work Health and Safety Regulation 2011 (Qld): ss 35 and 36 (eliminating risks, hierarchy of control measures), s 39 (information, training and instruction), ss 44 to 46 (PPE: provision and use, PPE used by other persons, duties of workers)
• Work Health and Safety Regulation 2011 (Qld): s 58 (audiometric testing), s 529B (respiratory protective equipment when processing crystalline silica)
• Work Health and Safety Act 2011 (Qld): s 273 (no levy or charge on workers)
• Privacy Act 1988 (Cth): general information only

What You Get

• An editable Microsoft Excel workbook with no macros
• Drop-down lists, frozen headings, an automatic replacement check and colour highlighting
• Room for 300 rows, with more rows when you need them
• Print-ready pages with the worker repeated on every printed page and a signature column
• Drop-down options you can change on the Lists sheet to suit your business

Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.