Disciplinary Action Policy & Procedure Template
Editable Word disciplinary action policy and procedure for Queensland businesses: a fair, proportionate process for safety breaches, with protections for people who raise concerns and a reminder to get advice.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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AUD · one-off purchase · instant download
- Instant download · your links arrive by email straight after checkout
- Make it yours in minutes · edit in Microsoft Word or Excel and add your logo
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About this template
Suits any Queensland business that needs a clear, fair way to deal with breaches of safety rules and serious misconduct. It starts with the system causes, uses coaching before formal action, and sets out a procedurally fair process, while telling the business to get workplace relations advice for its own situation.
What Is Included In Our Disciplinary Action Policy & Procedure?
- Policy statement with an approval sign-off
- Definitions of breach, serious breach, coaching and procedural fairness
- Roles for managers, supervisors, workers, HSRs and investigators
- First response and looking for system causes
- Proportionate responses from coaching to formal warnings
- A fair process with notice, support person and right of reply
- Protections for people who raise safety concerns (WHS Act ss 104 to 106)
- Dismissal protection for injured workers
- Records, confidentiality and review of decisions
- Legislation and references
Legislation and Codes of Practice Referenced
- Work Health and Safety Act 2011 (Qld): s 19 (primary duty of care), s 28 (duties of workers), ss 35 to 39 (notifiable incidents), ss 47 to 49 (consultation), s 84 (right to cease unsafe work), ss 104 to 108 (discriminatory conduct and coercion)
- Workers’ Compensation and Rehabilitation Act 2003 (Qld): ss 232A to 232G (protection for injured workers)
- Managing the Risk of Psychosocial Hazards at Work Code of Practice 2022 (responding to reports: fairness, impartiality, confidentiality and support)
- Fair Work Act 2009 (Cth), which covers dismissal and prohibits adverse action because a person has a workplace right, and the Small Business Fair Dismissal Code made under it
- Industrial Relations Act 2016 (Qld), which has similar general protections for people in the Queensland system
What You Get
- An editable Microsoft Word document (5 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word (registers are Excel). Edit it in Word or Excel, or free in Word and Excel for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, we'll fix it, and if we can't, we'll refund you (or give you store credit if you'd prefer). Check the sample pages first, as we don't refund a change of mind.
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