Take 5 Policy and Procedure
Editable Word Take 5 policy and procedure for Queensland businesses: the five-step pre-task check, the stop points where a SWMS, permit or licence is needed instead, and how supervisors review records.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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About this template
Suits any Queensland business that wants workers to check each task before they start. It explains the five steps, makes clear that a Take 5 does not replace a SWMS or the other documents the law requires, and shows how supervisors review and follow up.
What is included in our take 5 policy & procedure?
- Policy statement with an approval sign-off
- Plain-English definitions, including SWMS and reasonably practicable
- Roles for managers, supervisors, workers and contractors
- A 15-step procedure from the first pause to monthly review
- The five Take 5 steps: stop, think, identify, plan, proceed or stop
- Stop points where a SWMS, permit or licence is needed instead
- When the law requires a SWMS, and when it does not
- Worker right to cease unsafe work
- Review of records, hazard follow-up and trends
- Records, training and review
Legislation and codes of practice referenced
- Work Health and Safety Act 2011 (Qld): s 18 (reasonably practicable), s 19 (primary duty of care), s 28 (duties of workers), ss 47 to 49 (consultation), s 84 (right to cease unsafe work)
- Work Health and Safety Regulation 2011 (Qld): ss 32 to 38 (managing risks), ss 66 and 67 (confined space risk assessment and permit), ss 81 and 85 (high risk work licences), s 291 and ss 299 to 303 (high risk construction work and SWMS), ss 485 and 487 (asbestos removal licences)
- Electrical Safety Regulation 2026 (Qld): ss 199 and 200 (energised electrical work risk assessment and SWMS)
- How to Manage Work Health and Safety Risks Code of Practice 2021
What you get
- An editable Microsoft Word document (6 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers.
Having trouble with your download? Contact us any time. Please read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you. Links work for 3 months, so save your copies.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word. Edit it in Word, or free in Word for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, tell us and we'll fix it. If you're still not happy, we'll refund you or give you store credit, your choice. Check the sample pages first, as we don't refund a change of mind.
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