Vehicle Service Report Form
Editable Word vehicle service report for Queensland workplaces: vehicle details, safe isolation, service checks, defects, parts used, result, next service due and sign-off for trucks, cars, trailers and mobile plant.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
$5.99 incl. GST
AUD · one-off purchase · instant download
- Instant download · your links arrive by email straight after checkout and work for 3 months, so save your copy
- Make it yours in minutes · edit in Microsoft Word and add your logo
- Quality guarantee · we'll fix any problem, then refund you or give store credit if you're still not happy
- Secure checkout · card, Apple Pay or Google Pay through Stripe
About this template
A Word service report for company vehicles and mobile plant. A mechanic or fleet manager records the vehicle, makes it safe, works through the service checks, lists defects and parts, and signs off with the next service date.
What is included in our vehicle service report form?
- Vehicle details: fleet number, registration, make and model, odometer and engine hours
- Before-service safety steps: park brake, chocks, keys, battery, supported loads and out of service tag
- 49 service checks with Done, Defect and N/A tick boxes and a comments column
- Sections for cabin and controls, lights and warning devices, engine and cooling, driveline and hydraulics, suspension, brakes and steering, and battery and tyres
- Defects found and action taken, with a status for each
- Parts and fluids used, with part numbers and who fitted them
- Result of service: fit for use, restricted, or tagged out of service
- Next service due by date and by kilometres or hours
- Sign-off by the person who serviced the vehicle, the supervisor and the driver
What you get
- An editable Microsoft Word form (4 pages), A4 portrait, to fill in on screen or print
- Tick boxes and date pickers that work in Word
- Business details typed once and filled in on every page, plus a space for your logo
- Sign-off and document control
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers.
Having trouble with your download? Contact us any time. Please read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you. Links work for 3 months, so save your copies.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word. Edit it in Word, or free in Word for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, tell us and we'll fix it. If you're still not happy, we'll refund you or give you store credit, your choice. Check the sample pages first, as we don't refund a change of mind.
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