SWMS Sign-On Register
Free Excel SWMS sign-on register for Queensland workplaces: record who signed on to which SWMS and revision, who briefed them and when, with a signature column for the printed copy and a flag when a worker needs to sign again.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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AUD · one-off purchase · instant download
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- Make it yours in minutes · edit in Microsoft Word or Excel and add your logo
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About this template
A free Excel register for workers signing on to a safe work method statement. Record the SWMS title and revision, the job or site, each worker’s name and business, the date, who briefed them and their signature on the printed copy. When a SWMS is revised, mark the workers who need to sign again and they stand out in yellow. The Start Here sheet explains plainly that the law does not require a sign-on register, and what it does require of a SWMS.
What Is Included In Our SWMS Sign-On Register?
- A Start Here sheet: type your business details once and they appear on every sheet and every printed page
- One row for each sign-on: worker name and business or employer
- SWMS title, SWMS revision and the job or site
- Date signed on, who briefed the worker and a signature column for the printed copy
- Sign-on status: signed on, re-sign needed after a revision, superseded by a newer revision, or work finished
- Workers who need to sign a revised SWMS highlighted in yellow and counted on the Start Here sheet
- Room for 300 sign-ons, with print-ready pages
- A plain-English summary of what the WHS Regulation says about preparing, following, reviewing, keeping and handing over a SWMS, with a clear note that a sign-on register is good practice and not a legal requirement
Legislation and Codes of Practice Referenced
- Work Health and Safety Regulation 2011 (Qld): ss 299 to 303 (safe work method statements: preparing, complying, copy to the principal contractor, review and keeping), s 291 (high risk construction work), ss 38 and 39 (review of control measures; information, training and instruction)
- Work Health and Safety Act 2011 (Qld): s 19(3)(f) (information, training, instruction and supervision)
What You Get
- An editable Microsoft Excel workbook with no macros
- Drop-down lists, frozen headings and colour highlighting
- Room for 300 sign-ons, with more rows when you need them
- Print-ready pages: the header, worker name and business repeat on every printed page
- Drop-down options you can change on the Lists sheet to suit your business
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this free template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word (registers are Excel). Edit it in Word or Excel, or free in Word and Excel for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, we'll fix it, and if we can't, we'll refund you (or give you store credit if you'd prefer). Check the sample pages first, as we don't refund a change of mind.
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