Sun Safety Policy & Procedure Template
Editable Word sun safety policy and procedure for Queensland outdoor workers: assess UV risk, use shade, scheduling, clothing, hats, sunglasses and sunscreen, with training and records.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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AUD · one-off purchase · instant download
- Instant download · your links arrive by email straight after checkout
- Make it yours in minutes · edit in Microsoft Word or Excel and add your logo
- Quality guarantee · we'll fix it or refund you if it isn't as described
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About this template
Suits any Queensland business with outdoor workers, from construction and landscaping to transport. It explains how to manage UV as a hazard under the general duty and the Work Environment code, and keeps heat and hydration in its own policy.
What Is Included In Our Sun Safety Policy & Procedure?
- Policy statement with an approval sign-off
- Who it covers, including contractors and labour hire
- Plain definitions of UV, UV index, shade and PPE
- Roles for managers, supervisors, workers and contractors
- Planning steps that use the hierarchy of controls
- Shade, scheduling and break arrangements
- Hat, clothing, sunglasses and sunscreen rules
- Sunscreen reapplication and skin check advice
- Records, training and review triggers
- Related documents and legislation references
Legislation and Codes of Practice Referenced
- Work Health and Safety Act 2011 (Qld): s 19 (primary duty), s 28 (duties of workers)
- Work Health and Safety Regulation 2011 (Qld): ss 34 to 38 (managing risk, hierarchy of control measures, review), s 39 (information, training and instruction), s 40 (general workplace facilities, including extremes of heat), s 41 (facilities, including drinking water), ss 44 and 46 (personal protective equipment)
- Managing the Work Environment and Facilities Code of Practice 2021 (Qld), section 4.1 (outdoor work). The code recommends shelter, and protection from UV by organising work and using protective clothing, hats, sunglasses and sunscreen
- There is no UV-specific provision in the WHS Act or Regulation. This document is general information for Queensland workplaces and is not legal advice
What You Get
- An editable Microsoft Word document (5 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word (registers are Excel). Edit it in Word or Excel, or free in Word and Excel for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, we'll fix it, and if we can't, we'll refund you (or give you store credit if you'd prefer). Check the sample pages first, as we don't refund a change of mind.
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