Shelter in Place Procedure
Editable Word shelter in place procedure for Queensland workplaces: when to shelter instead of evacuate, who decides, announcement, safe room, closing openings, headcount, all clear and records.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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About this template
Shelter in place guidelines for a Queensland business that needs a written procedure for staying inside when the hazard is outside: a chemical or gas release, smoke, a severe storm or a violent incident. It gives the decision rule, the roles, step-by-step actions, hazard cards and the notifiable incident steps, and it fits into your emergency plan.
What Is Included In Our Shelter in Place Procedure?
- Decision table: shelter in place, evacuate or lockdown
- Coordinator, deputy and warden roles
- Choosing and stocking designated shelter rooms
- Announcement wording and the lock-in and lockdown difference
- Moving people, including visitors, contractors and people who need help
- Closing and shutting down the openings the hazard can enter through
- Inside the shelter: log, first aid and updates
- All clear, debrief and notifiable incident steps
- Hazard cards for chemical or gas, smoke, storm and cyclone, and violence outside
- Yearly practice and records
Legislation and Codes of Practice Referenced
- Work Health and Safety Act 2011 (Qld): ss 19(2) (duty to other persons), 35 to 39 (notifiable incidents), 47 to 49 (consultation)
- Work Health and Safety Regulation 2011 (Qld): s 43 (emergency plan)
- Managing the Work Environment and Facilities Code of Practice 2021 (Qld), an approved code of practice: emergency procedures, safe places and communication. Under s 26A of the WHS Act we must follow an approved code or manage the risk in a way that gives an equivalent or higher standard
- First Aid in the Workplace Code of Practice 2021 (Qld)
What You Get
- An editable Microsoft Word document (6 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.
Having trouble with your download? Contact us any time. Please read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you. Links work for 3 months, so save your copies.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word. Edit it in Word, or free in Word for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, tell us and we'll fix it. If you're still not happy, we'll refund you or give you store credit, your choice. Check the sample pages first, as we don't refund a change of mind.
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