Office Safety Policy and Procedure
Editable Word office safety policy and procedure for Queensland businesses: workstations, housekeeping, electrical equipment, emergencies and psychosocial risks, with the correct Electrical Safety Regulation 2026 rules.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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About this template
Suits any Queensland business with an office, from a small team to a larger head office. It sets out practical rules for workstation set-up, housekeeping, electrical safety, working alone and emergencies, and works with our Site Safety Audit Checklist and Hazard Register.
What is included in our office safety policy & procedure?
- Policy statement with an approval sign-off
- Plain-English definitions including office work and specified electrical equipment
- Roles for managers, supervisors, workers, HSRs, first aiders and visitors
- Workstation assessment and ergonomics
- Lighting, ventilation, temperature and noise
- Housekeeping, slips, trips, cabinets and step stools
- Office electrical equipment: safety switches or 5-yearly testing
- Working alone, psychosocial risks, first aid and emergencies
- Records, training, monitoring and review
- Legislation and codes of practice references
Legislation and codes of practice referenced
- Work Health and Safety Act 2011 (Qld): s 19 (primary duty of care), s 28 (duties of workers), s 38(7) (record of notifiable incidents), ss 47 to 49 (consultation)
- Work Health and Safety Regulation 2011 (Qld): s 38 (review of control measures), s 39 (information, training and instruction), ss 40 to 43 (workplace facilities, first aid and emergency plans), s 48 (remote or isolated work), ss 55A to 55D (psychosocial hazards)
- Electrical Safety Act 2002 (Qld): s 55 (electrical work licence)
- Electrical Safety Regulation 2026 (Qld): s 123 (definitions for the part), ss 137 to 139 (service work or office work)
- Managing the Work Environment and Facilities Code of Practice 2021
- Managing the Risk of Psychosocial Hazards at Work Code of Practice 2022
- Hazardous Manual Tasks Code of Practice 2021
- First Aid in the Workplace Code of Practice 2021
- Managing Noise and Preventing Hearing Loss at Work Code of Practice 2021
What you get
- An editable Microsoft Word document (6 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers.
Having trouble with your download? Contact us any time. Please read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you. Links work for 3 months, so save your copies.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word. Edit it in Word, or free in Word for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, tell us and we'll fix it. If you're still not happy, we'll refund you or give you store credit, your choice. Check the sample pages first, as we don't refund a change of mind.
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