Permit to Work Register

A permit to work register in Excel that keeps every permit you issue in one list: hot work, confined space entry, isolation, work at height, excavation, energised electrical work and more. Each row records the issuer, the receiver, the start and expiry, the isolations, the close-out and the linked SWMS, and marks an expired permit that has not been closed out in red. A Confined Space sheet holds the fields the Regulation requires for a confined space entry permit and works out how long to keep the permit and the risk assessment. It explains which permit the Regulation requires and which are issued under your own permit-to-work system.

What Is Included In Our Permit to Work Register?

• A Start Here sheet: type your details once and they appear on every sheet and printed page
• One row for each permit: number, type, location, work description and the linked SWMS or risk assessment
• A Legal Basis column that shows the confined space entry permit rule or your own permit-to-work system
• Issuer, receiver and standby person, with start and expiry date and time
• A Permit State column that marks open permits and shows EXPIRED NOT CLOSED in red
• Isolations applied, gas or atmosphere test results, close-out, extension and cancellation
• A Confined Space sheet with the space, people permitted, period, control measures, system of work and completion acknowledgement
• Keep Until dates, including 2 years after a notifiable incident
• Counts of open and expired permits on the Start Here sheet
• A plain-English summary of the Queensland permit duties and the approved codes that support permit systems

Legislation and Codes of Practice Referenced

• Work Health and Safety Regulation 2011 (Qld): ss 66, 67, 69, 77, 79 and 222
• Managing Risks of Hazardous Chemicals in the Workplace Code of Practice 2021 (approved code of practice)

What You Get

• An editable Microsoft Excel workbook with no macros
• Drop-down lists, frozen headings, automatic due dates and status columns and colour highlighting
• Room for 400 permits, with more rows when you need them
• Print-ready pages with your business and site details repeated on every printed page
• Drop-down options you can change on the Lists sheet to suit your permits

Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.