Hot Work Policy and Procedure
Editable Word hot work policy and procedure for Queensland businesses: permit, fire watch, gas and electric welding checks, fumes, confined space hot work and records, based on the WHS Regulation and the Welding Processes code.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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About this template
Suits workshops, fabricators and trades that weld, cut, braze or grind. It sets out who does what before, during and after hot work, and shows where the law applies, including flammable atmospheres and confined spaces.
What is included in our hot work policy & procedure?
- Policy statement with an approval sign-off
- Plain-English definitions, including hazardous atmosphere and fire watch
- Roles for managers, supervisors, workers, fire watch and contractors
- A 24-step procedure from planning to the final fire check
- When hot work is high risk construction work needing a SWMS
- Hot Work Permit use and jobs that need extra assessment
- Gas cylinder, flashback arrestor and electric welding checks
- Ventilation, fume control, air monitoring and PPE
- Hot work in confined spaces and flammable atmospheres
- Record keeping, training and review
Legislation and codes of practice referenced
- Work Health and Safety Act 2011 (Qld): ss 35 to 39 (notifiable incidents), ss 47 to 49 (consultation)
- Work Health and Safety Regulation 2011 (Qld): ss 34 to 38 (managing risks), ss 42 to 44 (first aid, emergency plans, PPE), ss 49 to 53 (exposure standards and hazardous atmospheres), ss 66, 67 and 71 to 73 (confined spaces), s 77 (permit records), s 224 (pressure equipment), s 291(f) and (l) and ss 299 to 303 (SWMS), s 344 (safety data sheets), s 355 (fire and explosion), ss 368 and 378 (health monitoring)
- Electrical Safety Regulation 2026 (Qld): s 17 (unsafe electrical equipment), part 6 (workplace electrical equipment)
- Welding Processes Code of Practice 2021
- Confined Spaces Code of Practice 2021
- Managing Risks of Hazardous Chemicals in the Workplace Code of Practice 2021
- Electrical Safety Code of Practice 2021 – Managing electrical risks in the workplace
What you get
- An editable Microsoft Word document (6 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers.
Having trouble with your download? Contact us any time. Please read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you. Links work for 3 months, so save your copies.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word. Edit it in Word, or free in Word for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, tell us and we'll fix it. If you're still not happy, we'll refund you or give you store credit, your choice. Check the sample pages first, as we don't refund a change of mind.
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