High Risk Work Licence Register

A free Excel register for the high risk work licences your workers hold, such as forklift, boom-type elevating work platform, dogging, rigging, scaffolding and crane licences. Choose the licence class from a list of the classes in Schedule 3, type the licence number, issuing state and expiry date, and record who saw the licence and when. Expired licences turn red, licences expiring in the next 60 days turn yellow, and the sheet works out how long to keep the evidence.

What Is Included In Our High Risk Work Licence Register?

• A Start Here sheet: type your business details once and they appear on every sheet and every printed page
• One row for each licence: worker name, position, licence class, licence number and issuing state
• A drop-down of every licence class in Schedule 3 of the WHS Regulation, using the exact class names
• Expiry date, with the days left worked out automatically
• Licence status: licence held, renewal applied for, training under supervision, certified and not yet licensed, suspended or cancelled, or worker has left
• Evidence sighted: the type of evidence, who saw it and the date
• A last-date-of-work column that works out how long to keep the evidence (at least 1 year)
• Expired licences in red and licences expiring in the next 60 days in yellow (a licence with a renewal applied for is left out), and licences with evidence not yet sighted flagged
• A plain-English summary of the Queensland high risk work licence and evidence rules

Legislation and Codes of Practice Referenced

• Work Health and Safety Regulation 2011 (Qld): s 81 and sch 3 (high risk work licences and classes), ss 82 to 84 (exceptions, licences from other jurisdictions and direct supervision)
• Work Health and Safety Regulation 2011 (Qld): s 85 (evidence of licence and record keeping), ss 92 to 94 and 101 to 103 (duration, licence document and renewal)

What You Get

• An editable Microsoft Excel workbook with no macros
• Drop-down lists, frozen headings, automatic days left and colour highlighting
• Room for 150 licences, with more rows when you need them
• Print-ready pages: the header and each worker’s name and role repeat on every printed page
• Drop-down options you can change on the Lists sheet to suit your business

Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this free template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.