Company Vehicle Policy
Editable Word company vehicle policy for Queensland businesses: who may drive, pre-start checks, fitness to drive, phones, seatbelts, loading, crash reporting, servicing and private use, with a step-by-step procedure.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
$6.99 incl. GST
AUD · one-off purchase · instant download
- Instant download · your links arrive by email straight after checkout and work for 3 months, so save your copy
- Make it yours in minutes · edit in Microsoft Word and add your logo
- Quality guarantee · we'll fix any problem, then refund you or give store credit if you're still not happy
- Secure checkout · card, Apple Pay or Google Pay through Stripe
About this template
Suits any Queensland business that provides vehicles for work or lets workers use their own. It sets out who may drive, what to check before every trip, the rules while driving, and what to do after a crash, with links to our pre-start checklist and service report form.
What is included in our company vehicle policy?
- Policy statement with an approval sign-off
- Plain-English definitions of workplace, plant, heavy vehicle and fatigue
- Roles for managers, the fleet manager, supervisors, drivers and contractors
- A 21-step procedure from licence checks to servicing
- Licence and authorised driver register
- Fitness to drive, alcohol, other drugs and fatigue
- Pre-start checks, safe loading and gas cylinders in vehicles
- Seatbelts, speed, phones and passengers
- Crash, defect and fine reporting
- Private use, own vehicles, servicing and insurance
- Legislation and codes of practice references
Legislation and codes of practice referenced
- Work Health and Safety Act 2011 (Qld): s 8 (a workplace includes a vehicle), s 19 (primary duty of care), s 28 (duties of workers), ss 35 to 38 (notifiable incidents and records), sch 5 (plant)
- Work Health and Safety Regulation 2011 (Qld): s 42 (first aid), s 48 (remote or isolated work), s 60 (hazardous manual tasks), s 185 (plant duties apply to all plant), s 213 (maintenance and inspection)
- Petroleum and Gas (Safety) Regulation 2018 (Qld): ss 140 to 144 (carrying fuel gas cylinders in enclosed vehicles)
- Transport Operations (Road Use Management) Act 1995 (Qld): s 79 (vehicle offences involving liquor or other drugs)
- Transport Operations (Road Use Management—Road Rules) Regulation 2009 (Qld), the Queensland Road Rules
- Transport Operations (Road Use Management—Dangerous Goods) Regulation 2018 (Qld), for carrying dangerous goods such as fuel and gas
- Heavy Vehicle National Law Act 2012 (Qld), which applies the Heavy Vehicle National Law (Queensland): s 6 (meaning of heavy vehicle), s 223 (what is fatigue)
- Managing Risks of Plant in the Workplace Code of Practice 2021
- First Aid in the Workplace Code of Practice 2021
- Hazardous Manual Tasks Code of Practice 2021
What you get
- An editable Microsoft Word document (6 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers.
Having trouble with your download? Contact us any time. Please read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you. Links work for 3 months, so save your copies.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word. Edit it in Word, or free in Word for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, tell us and we'll fix it. If you're still not happy, we'll refund you or give you store credit, your choice. Check the sample pages first, as we don't refund a change of mind.
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