Chain of Responsibility Policy and Procedure
Editable Word chain of responsibility policy and procedure for Queensland businesses that use heavy vehicles: who is in the chain, the primary duty, executive due diligence, and controls for speed, fatigue, mass, loading and vehicles.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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About this template
Suits Queensland businesses that employ drivers, run heavy vehicles, send or receive freight, or schedule, pack, load or unload loads. It explains each party’s duty under the Heavy Vehicle National Law and sets out practical steps to meet it, without handing the duty to someone else.
What is included in our chain of responsibility policy & procedure?
- Policy statement with an approval sign-off
- Plain-English definitions of the parties in the chain and the primary duty
- Roles for managers, schedulers, drivers, loaders, consignors and carriers
- A 19-step procedure from mapping the chain to incident review
- Executive due diligence checks
- Contract and incentive checks so no one is pushed to speed or drive fatigued
- Scheduling, speed and fatigue controls
- Mass, dimension, loading and load restraint checks
- Vehicle standards and pre-start checks
- Contractor and carrier checks, records and review
- Legislation and references
Legislation and codes of practice referenced
- Heavy Vehicle National Law Act 2012 (Qld), which applies the Heavy Vehicle National Law (Queensland): ss 5 to 7 (definitions), ss 26A to 26H (chain of responsibility duties and offences), s 60 (vehicle standards), s 93 (speed limiters), ss 96 and 102 (mass and dimension), ss 110 and 111 (loading requirements), s 193 (freight container weight), Part 4.5 (exemptions), s 228 (driver fatigue), s 243 (work and rest hours option), s 293 (work diary), ss 317 and 341 (record keeper), s 632 (what a person ought reasonably to know)
- National regulations made under the Heavy Vehicle National Law, including those for mass, dimension and loading and for fatigue management
- Work Health and Safety Act 2011 (Qld): s 19 (primary duty of care), s 27 (officers), s 38(7) (record of notifiable incidents), sch 1, pt 2, div 5, s 7 (relationship with the Heavy Vehicle National Law)
- Codes of practice issued by the National Heavy Vehicle Regulator under HVNL s 705, which a court may have regard to under s 632A
What you get
- An editable Microsoft Word document (6 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers.
Having trouble with your download? Contact us any time. Please read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you. Links work for 3 months, so save your copies.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word. Edit it in Word, or free in Word for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, tell us and we'll fix it. If you're still not happy, we'll refund you or give you store credit, your choice. Check the sample pages first, as we don't refund a change of mind.
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