Tools and Equipment Issue Register

An editable Excel tool register for Queensland businesses that lend tools and equipment to workers. List each tool once, then log every issue and return: who took it, the job or site, its condition going out and coming back, and when it is due back. Electrical items carry the date of the last test and the retest-by day from the tag, and the register flags a tag that is overdue or due in the next 30 days. Damaged items go on a quarantine sheet until someone clears them, and the Summary and Monthly sheets count tools out, overdue returns, damaged and lost tools. The Start Here sheet sets out the Queensland test and tag period for each kind of work.

What Is Included In Our Tools and Equipment Issue Register?

• A Start Here sheet: type your details once and they appear on every sheet and printed page
• A Tools Register with Tool ID, description, serial or asset number, class, double insulated and rating over 20 A
• Test and tag fields: kind of work, tested on, retest-by day, tagger name or licence number and a Tag Status of In date, Due soon or Overdue
• A Current Status that shows whether each tool is in store, issued to a named worker, withdrawn, lost or disposed of
• An Issue Log with date out, tool, worker, job or site, condition out, visual check done, expected return, date returned, condition in and worker signature
• Days overdue for every tool that has not come back by its expected return date
• A Defects and Quarantine sheet for do not use tagged items, with fault, outcome, who cleared the item and days withdrawn
• Summary and Monthly sheets counting tools out, overdue returns, test tags overdue, damaged and lost tools
• The Queensland test and tag period for office, service, manufacturing, amusement, construction, rural and hire work, and the rules for tags

Legislation and Codes of Practice Referenced

• Work Health and Safety Act 2011 (Qld): s 19
• Work Health and Safety Regulation 2011 (Qld): ss 34 to 37
• Electrical Safety Regulation 2026 (Qld): Part 6 (ss 123, 128, 133, 138, 140, 141, 142)
• Managing Risks of Plant in the Workplace Code of Practice 2021

What You Get

• An editable Microsoft Excel workbook with no macros
• Drop-down lists, frozen headings, working formulas and colour highlighting
• Room for 300 tools and 2,000 issues, with more rows when you need them
• Print-ready pages with your business and site details repeated on every printed page
• Drop-down options you can change on the Lists sheet to suit your business

Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.