First Aid Treatment Register

An editable Excel first aid treatment register for Queensland workplaces, in place of a paper first aid log. The first aider records each treatment straight after giving it: the date and time, the person (name or ID) and their role, where it happened, what happened, the type of injury or illness, the body part, the treatment, the kit items used and the outcome. A first aid treatment record kept this way follows the approved First Aid in the Workplace Code of Practice 2021, which recommends the first aider keeps a record and reports to managers regularly. Every row has a notifiable check against the serious injury or illness list in the WHS Act, and a workers’ compensation insurer report column with a count of reports not yet sent. Follow-ups are tracked and overdue ones turn red. A confidentiality rule is built in.

What Is Included In Our First Aid Treatment Register?

• A Start Here sheet: type your details once and they appear on every sheet and printed page
• One row for each treatment, with date and time, person, role and where it happened
• What happened, injury or illness type and body part, chosen from drop-down lists
• Treatment given, first aider, kit items used and the date the kit was restocked
• Outcome: returned to work, sent home, sent to a doctor, ambulance called or taken to hospital
• Follow-up needed, follow-up date and an automatic follow-up status showing open and overdue
• A notifiable check against the serious injury or illness list (WHS Act s 36) and the prescribed infections
• A workers’ compensation column with the insurer report date and a status that shows reports not yet sent
• A confidentiality rule: first aider and work health and safety lead only, with managers seeing a summary without names
• A plain-English summary of the first aid duty (Regulation s 42) and the approved first aid code

Legislation and Codes of Practice Referenced

• Work Health and Safety Regulation 2011 (Qld): s 42 (duty to provide first aid), s 43 (emergency plan), s 699 (prescribed serious illnesses)
• Work Health and Safety Act 2011 (Qld): ss 36 and 38 (serious injury or illness, duty to notify)
• Workers’ Compensation and Rehabilitation Act 2003 (Qld): s 133 (employer’s report of an injury)
• First Aid in the Workplace Code of Practice 2021

What You Get

• An editable Microsoft Excel workbook with no macros
• Drop-down lists, frozen headings, automatic follow-up status and colour highlighting
• Room for 200 treatments, with more rows when you need them
• Print-ready pages with your business details repeated on every printed page
• Drop-down options you can change on the Lists sheet to suit your workplace

Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.