Cold Environment Work Policy & Procedure Template
Editable Word cold environment work policy and procedure for Queensland: cold rooms, freezers and cold weather work with clothing, warm-up breaks, door release, buddy checks and first aid.
RG
Written by Ryan Graham, health and safety professional (16 years on Queensland sites)
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- Instant download · your links arrive by email straight after checkout
- Make it yours in minutes · edit in Microsoft Word or Excel and add your logo
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About this template
Suits cold stores, food businesses, refrigerated transport and outdoor teams who work in cold, wet or windy conditions. It uses the Queensland work environment code and sets out practical controls for cold rooms.
What Is Included In Our Cold Environment Work Policy & Procedure?
- Policy and procedure with an approval sign-off
- Plain definitions of hypothermia, cold stress and entrapment
- Risk assessment of cold jobs, with the personal and environmental factors
- Clothing, shelter, heating and acclimatisation
- Work and warm-up pattern set by the business
- Cold room door release, alarm and entry log
- Buddy checks and working alone in the cold
- Warning signs of hypothermia and first aid steps
- Records, training and review
Legislation and Codes of Practice Referenced
- Work Health and Safety Act 2011 (Qld): s 19 (primary duty), ss 35 to 39 (notifiable incidents)
- Work Health and Safety Regulation 2011 (Qld): Part 3.1 (managing risks), s 39 (training), s 42 (first aid), s 43 (emergency plans), s 48 (remote or isolated work)
- Managing the work environment and facilities Code of Practice 2021 (Qld): heat and cold
- First aid in the workplace Code of Practice 2021 (Qld)
- The Queensland WHS laws do not set a cold room rule, a minimum temperature or a time limit for working in the cold. The cold room entry, alarm, buddy and break measures, and the first aid steps for cold injuries, in this document are our own good practice
- This document is general information for Queensland workplaces and is not legal advice
What You Get
- An editable Microsoft Word document (5 pages), A4 portrait
- Business details and document control typed once and filled in on every page, plus a space for your logo
- Purpose, scope and a policy statement with an approval sign-off
- Definitions, and responsibilities for each role
- A step-by-step procedure that says who does what
- Records, training, monitoring and review, related documents and a revision history
Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.
How to use it
From download to site in three steps
Buy and download
Check out with card, Apple Pay or Google Pay. Your download buttons appear straight away and the links are emailed to you.
Make it yours
Open it in Microsoft Word or Excel. Add your logo, business details, site and job information, and adjust it to how the work is done.
Brief your crew
Talk it through with the workers doing the job, have them sign on, and keep it on site. Review it whenever the job or conditions change.
What format is it?
Microsoft Word (registers are Excel). Edit it in Word or Excel, or free in Word and Excel for the web, and add your own logo and business details.
How do I get it after I pay?
Your download buttons appear as soon as checkout finishes, and the links are emailed to you. You can re-download from your account at any time.
Is it compliant with Queensland law?
It's written around Queensland's Work Health and Safety Act 2011 and Regulation 2011. Tailor it to your site, consult your workers and review it whenever conditions change; no template can guarantee compliance on its own.
What if it isn't right for my job?
If it doesn't match its description or has a fault, we'll fix it, and if we can't, we'll refund you (or give you store credit if you'd prefer). Check the sample pages first, as we don't refund a change of mind.
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