Notifiable Incident Register

An editable Excel notifiable incident register for Queensland businesses. Record each death, serious injury or illness and dangerous incident, with the electrical, gas and explosives incidents that have their own notice rules. Choose the exact part of the Act the incident falls under from a drop-down list, record when the business became aware and when the regulator was notified, and the register works out the minutes between them, the 48 hour written notice due time when the regulator requires one, the insurer report due date and the date to keep the record until. Site preservation, the copy given to the health and safety representative, the investigation and the closing date are on the same row.

What Is Included In Our Notifiable Incident Register?

• A Start Here sheet: type your details once and they appear on every sheet and printed page
• One row for each notifiable incident, with date and time, type, and a drop-down of every part of ss 35, 36 and 37 of the WHS Act, s 699 of the WHS Regulation and ss 11 and 12 of the Electrical Safety Act
• Date and time the business became aware, the regulator or chief inspector notified, who gave the notice, the method and the regulator’s reference
• Minutes from awareness to notice, worked out for you
• Written notice required by the regulator, the due time 48 hours later, the date given and a status that turns amber when due and red when overdue
• Gas incidents with the 2 business day approved form due date, and explosives incidents with the approved form
• Site preserved until, the date and time it was released and the end of any non-disturbance notice
• The date the copy of the notice was given to the health and safety representative
• Insurer report: the date the employer knew of the worker’s injury, the due date 8 business days later and a status that turns red when overdue
• Investigation owner, investigation and corrective action references, closing date, and Keep Record Until: 5 years from the day notice was given
• Counts of notices not recorded or overdue on the Start Here sheet, and a plain-English summary of the Queensland notification rules with the full lists of what is a serious injury or illness, a dangerous incident, a serious electrical incident and a dangerous electrical event

Legislation and Codes of Practice Referenced

• Work Health and Safety Act 2011 (Qld): ss 35 to 39 (notifiable incidents, notice, record, site preservation), s 70(1)(cc) (copy to the health and safety representative), s 199 (non-disturbance notice)
• Work Health and Safety Regulation 2011 (Qld): s 699 (prescribed serious illnesses), s 38 (review of control measures)
• Electrical Safety Act 2002 (Qld): ss 11 and 12 (serious electrical incident, dangerous electrical event)
• Electrical Safety Regulation 2026 (Qld): s 292 (notice and record), s 296 (preserving the site)
• Petroleum and Gas (Production and Safety) Act 2004 (Qld): s 706 (prescribed incident)
• Explosives Act 1999 (Qld): s 56 (explosives incident)
• Workers’ Compensation and Rehabilitation Act 2003 (Qld): s 133 (employer’s report to the insurer)

What You Get

• An editable Microsoft Excel workbook with no macros
• Drop-down lists, frozen headings, automatic due dates and colour highlighting
• Room for 200 incidents, with more rows when you need them
• Print-ready pages with your business and site details repeated on every printed page
• Drop-down options you can change on the Lists sheet to suit your business

Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.