Fleet Vehicle Register

An editable Excel fleet vehicle register for Queensland businesses, in place of a paper vehicle log book. Record each vehicle and trailer with its registration, compulsory third party (CTP) cover, insurance, safety certificate date, driver and licence details. Next service dates and kilometres are worked out from the intervals you enter, days to registration expiry count down and overdue dates turn red. Pre-start results, defects, tag-outs and repairs are kept on the same row, with open and overdue repairs counted on the Start Here sheet.

What Is Included In Our Fleet Vehicle Register?

• A Start Here sheet: type your details once and they appear on every sheet and printed page
• One row for each vehicle and trailer, with registration number, state, make and model, VIN, vehicle type and GVM or ATM
• A Heavy Vehicle column that works out whether the GVM or ATM is over 4.5 tonnes
• Driver, licence class, licence expiry and the date the licence was sighted
• Registration expiry with days remaining, CTP cover sighted, comprehensive insurance due and safety certificate date
• Service intervals in months and kilometres with automatic next service date, service due kilometres and a Service Status
• Odometer, last pre-start check and result, tyre check date and safety features
• Defects, tag-out, repair due date and an Action Status that shows open and overdue repairs
• Incident report reference, status and notes, with colour highlighting and counts of overdue items
• A plain-English summary of the Queensland rules on registration, CTP, heavy vehicles and powered mobile plant

Legislation and Codes of Practice Referenced

• Work Health and Safety Regulation 2011 (Qld): ss 34 to 37 (managing risk), s 214 (powered mobile plant: general control of risk), s 215 (specific control measures), s 237 (records of registered plant)
• Heavy Vehicle National Law (Queensland): schedule, s 6 (heavy vehicle: GVM or ATM over 4.5 tonnes)

What You Get

• An editable Microsoft Excel workbook with no macros
• Drop-down lists, frozen headings, automatic service and expiry dates and colour highlighting
• Room for 200 vehicles, with more rows when you need them
• Print-ready pages with your business and site details repeated on every printed page
• Drop-down options you can change on the Lists sheet to suit your fleet

Review it and adjust it to suit your business, your sites and the way your team works, and talk it through with your workers. If you have any trouble downloading this template, you can contact us at any time. Please make sure you read our Disclaimer before downloading.